Volunteer Board of Directors Opportunity
BeSpatial Ontario is looking for a BeSpatial Event Director for our annual event. This is a Board position and requires a 2-year commitment. If you are a Project Manager, excel at project management, and, even better, if you have event coordination skills or experience, this rewarding volunteer position is for you!
With the support of our Board of Directors, our BeSpatial Event Director is responsible for coordinating our annual event. This would include:
Using Asana Project Management software (easy to use and we will train);
In-person; coordination of event location (in consultation with, and approval from, the board), hotel block booking, catering, contract review, logistics, etc.;
Virtual; work with the Web Directors to manage and populate PheedLoop virtual event application, QC event website;
Coordinating with Directors to complete their assignments:
Programs Director to collect presentations, session scheduling, receive digital presentations;
Executive Director and Director Strategy and Outreach to secure exhibitors and Sponsors;
Communications Director to ensure all information is properly conveyed in the eNewletters to members;
Director of Finance and Membership Director to plan the AGM portion of the event;
Director of Education to coordinate the Student Bursary
Directors at large for any related special projects or assignments
Manage sessions; moderators;
Volunteer coordination leading up to event and on the day of the event.
The Board has a monthly meeting in which you would report progress, distribute assignments and receive whatever support is required (this meeting is typically 2-3 hours during business hours)
The time commitment varies, with more time being required in the 2 months prior to the event, May-February 5 hours a month, March/April 10-15hrs a month.
You will work closely with the outgoing Event Director and the Board for training
Please email your interest, with a cover letter, to Sandra Crutcher, Executive Director at firstname.lastname@example.org and a virtual interview meeting will be scheduled at your convenience. Please have BeSpatial Event Director in the subject line. Extended - Responses to this opportunity must be received by Thursday, June 30th, 2022.
The new Director should plan to attend the Board of Director’s annual full-day Strategy Session on August 23rd. The meeting will be a hybrid of in-person and virtual attendance.